Steering Committee Minutes 2006-10-19

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(these minutes as entered on 2006-10-20 have been approved via email voting by the Steering Committee)

Contents

OpenAjax Alliance Steering Committee meeting minutes 2006-10-19

Attendees

Present

  • DOJO/Alex Russell
  • ECLIPSE/Mike Milinkovich
  • IBM/David Boloker
  • ZIMBRA/Scott Dietzen
  • NEXAWEB/Coach Wei
  • TIBCO/Kevin Hakman
  • ZEND/Michael Pinette
  • Jon Ferraiolo <jferrai@us.ibm.com>

Absent

(no one)

Agenda

Original agenda

  • Detailed process for electronic approval of new members
    • Proposal: Jon sends email by Monday 10amPT, approval responses due by Thursday 10amPT
  • Process adjustments
  • Status report from Jon on operations issues
    • Marketing Committee
    • Interoperability Committee and SourceForge project
    • Operations
      • Public access to wiki
      • Mailman
      • Terms of Use on Web site
      • Open source setup at SourceForge
      • Blogging
  • Discussion of our attendence at other Ajax Conferences
  • Reach out to Open Source groups like Script aculous +
  • Rich out to companies in Asia/Europe.
  • Blogging policy

New topics if time permits

  • Member logo question
  • Chris Erickson quote question
  • ActiveGrid membership
  • Email to non-members that their names might be removed.

Minutes

Detailed process for electronic approval of new members

  • Proposal: Jon sends email by Monday 10amPT, approval responses due by Thursday 10amPT

(umminuted discussion)

RESOLUTION: Jon's proposal (Jon sends email by Monday 10amPT, approval responses due by Thursday 10amPT) is fine as a management technique, but it is also OK to send adhoc membership approval requests in some cases

Topic: Process adjustments

Coach: Any feedback from four companies?

Jon: Only Eric Schulman from Google. No feedback, but he needed access to wiki, so I know he is preparing.

Scott: DP doesn't explicitly state that you can quit to opt-out. Might strengthen it to add words about opt'ing out if anyone requests it.

Coash: Isn't that in Members Agreement?

Jon: Implicitly

MikeM: Do you think this DP will meet their concerns?

Jon: I guess probably.

MikeM: Scott, are you OK with it?

Scott: One thing I wasn't clear about was lack of clarity that opt'ing out removes future IP requirements. In talks with other companies, some would really rather have process like W3C, but we want simpler and stronger IP declarations.

David: We aren't as big and complex as W3C.

Scott: I am comfortable with the complete opt-out approach.

Kevin: Is there a process for opt-out?

Jon: Members Agreement has a documented process.

MikeM: (reads from Members Agreement) "5.3Withdrawal. A Member may withdraw from this Agreement at any time. The timing of such withdrawal will determine the effect on such Member’s rights and obligations as specified in the IPR Policy. A Member's withdrawal will be effective on the date that the Steering Committee receives written notice from the Member of its withdrawal." I would assume that this translates into an email to either the secretary, Jon, or chair, David.

Jon: If we decide to highlight opt-out with the DP, then perhaps we can also include language about how to notify about withdrawal via email.

Topic: Status report from Jon on operations issues

  • Marketing Committee
  • Interoperability Committee and SourceForge project
  • Operations
    • Public access to wiki
    • Mailman
    • Terms of Use on Web site
    • Open source setup at SourceForge
    • Blogging

Jon: Do you want a status report on activities at every SC meeting?

RESOLUTION: Yes, summary of recent Alliance activities as a regular topic at every SC meeting.

(Jon gives capsule summary of Marketing committee. Mentions member logo and quote issues. Mentions Chris Erickson delivering an outline for marketing white paper in two weeks. Mentions "compiled ajax" proposal from Laszlo. Mentions proposed updated web site within next two weeks.)

(Jon gives capsule summary of Interoperability committee. 8 people on SF project now. Code uploaded but not ready to use yet. Expect things to be working in next couple of weeks. Setting up bug tracker and email lists. 3 TFs with chairs: IDE, server, and communications. All instructed to create wiki page, send email to Interoperability committee inviting people to join, and have a kick-off phone call.)

Coach: Should we add communications tf to charter for Interoperability WG?

Jon: Yes, I will do that.

Coach: Purpose of task forces are to propose what we should do.

Jon: We talked at the F2F meeting about forming a Security WG but we haven't figured out what it should do. Sounds to me like we need a Security TF to propose what we should do.

(all): Yes

ACTION: Jon to create a wiki page for security tf

Jon: David, you volunteered to chair.

David: Tentatively. But only until other volunteers or I find someone else from IBM.

(Jon gives operations summary. Mailman installed but in process of debugging. Will make wiki open to public with updated web site. No progress on Terms of Use, but will do something in that area before next Mktg Committee meeting.)

Topic: Reaching out to new people

  • Discussion of our attendence at other Ajax Conferences (David means eastern Europe and Asia)
  • Reach out to Open Source groups like Script aculous +
  • Rich out to companies in Asia/Europe.

Jon: I sent email on Monday to Thomas Fuchs of Scriptaculous, Sam Stephenson of Prototype, and Joe Walker of DWR. Only Joe/DWR has responded so far. Will try to meet with him at Ajax Experience next week.

David: Should we attempt to reach out to other geos?

Coach: What do you mean?

David: We have good coverage in America and W. Europe. If there is an Ajax event in one of the other geos, maybe one of us should be there to represent OpenAjax Alliance. What is your opinion of promotion OpenAjax on a more global basis. I want to reach out to companies from other geos to join.

Coach: There is a lot of interest in Web 2.0 from other geos.

MikeP: Excellent idea but fear that given our organization size that we might dilute our efforts. Question of who, when, how.

David: If we happen to be going to an Ajax meeting, maybe we speak.

Jon: Perhaps we take an opportunistic approach for now without an explicit proactive plan.

MikeM: Maybe we say that if members are aware of an event, they should tell us about it.

Jon: I will put this on the agenda for the next Mktg committee meeting.

Coach: How about reaching out to Apache? Should we be more active about getting them to join?

David: Easy to ask the question to them, but let them decide. I would be happy to put this forward.

Coach: Yes.

MikeM: They do not have a track record of joining other organizations.

David: They did join the JCP.

MikeM: Great idea to ask. We need to find the person at Apache who will take leadership on OpenAjax.

ACTION: David to contact Apache about joining OpenAjax Alliance.

Topic: Logos and quotes

  • Member logo question
  • Chris Erickson quote question

Jon: Marketing committee recommended that it is OK for Members to use Members logo, but awaiting SC approval.

MikeM: Need to make sure logo is submitted under IPR policy

ACTION: Jon to talk to Dylan about declaring the logo is covered until OpenAjax IPR policy

MikeM: Need logo usage guidelines. I will forward pointers to Mozilla and Eclipse guidelines.

RESOLUTION: Once guidelines are final and logo IP declaration made, OK for members to use the Members Logo

MikeM: Eclipse Founcation gives quotes all of the time. One of the benefits of membership. We request that a draft quote is available and then we approve it. I process about 10 per month. Typically, two types: "really glad you have joined", and "really glad you are using our technology in your products". Need to be careful that submitted quotes have too much hyperpole.

Kevin: How about posting sample quotes that are likely to be approved quickly?

MikeM: Yes, good to have a wiki page for this.

Scott: General rule, we give quotes for anything that promotes OpenAjax but not quotes to say we like a particular product.

MikeM: Yes.

Jon: Marketing committee felt it was too early for quotes on using OpenAjax Hub because conformance requirements are not available yet.

Scott/Kevin: Yes, too early.

RESOLUTION: Too early for quotes from product companies about using OpenAjax technologies in their products.

MikeM: Not too early to give quotes on membership.

Scott: But too early for quotes on products. Also, probably want a separate logo for using technology in products.

Topic: ActiveGrid membership

(all 7 approved ActiveGrid's membership)

RESOLUTION: ActiveGrid's membership is approved.

Topic: Email to non-members that their names might be removed

Jon: Marketing committee suggested this.

?: Nice courtesy.

?: When would the deadline be for them submitting Members Agreements?

Jon: Day of next Mktg committee meeting

RESOLUTION: Send email to companies that will be removed from home page with deadline of next Mktg committee meeting.

Topic: Publishing minutes

Jon: I created a Steering Committee wiki page where you can get to the minutes

RESOLUTION: Jon to send email with draft minutes to SC first for review/approval with +1 responses before posting.

Retrieved from "http://www.openajax.org/member/wiki/Steering_Committee_Minutes_2006-10-19"
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